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Constitution 2007/08 |
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1.The darts body is to be known as the CLEVELAND DARTS ORGANISATION (hereinafter referred to as the C.D.O.) and shall be a Full Member of the British Darts Organisation (hereinafter referred to as the B.D.O.) and a Full Member of the English Darts Organisation. (hereinafter referred to as the E.D.O.)
RULES:
2.The C.D.O. shall be governed by the contents of this Constitution.
2.1Both Cleveland Men’s and Ladies Super Leagues which shall be an integral part of the C.D.O. shall comply with the contents of this Constitution, plus any other rules and regulations laid down in the Super League Playing Rules. The C.D.O. shall comply with the rules and regulations of both the B.D.O .and the E.D.O .in so far as Membership of those Organisations is concerned.
2.2All Darts events ran under the jurisdiction of the C.D.O. Shall be organised in accordance with the B.D.O. Playing Rules.
OBJECTIVES
:
3.The
C.D.O. Shall organise and promote all aspects
of the sport of Darts within the confines of the former “
*The
Term “
3.1The C.D.O. Shall undertake to organise and control those sections of the darts events relative to the C.D.O’s participation in the activities of both the B.D.O. and the E.D.O.
MANAGEMENT
:
4.0The C.D.O. Shall be managed by a Committee of not less than ten (10) and no more than Twenty (20)
Committee Members made up of Three (3) Executive Committee and up to a further seventeen (17) Committee Officers, who shall share the responsibility for the management of the Organisation.
4.1The Committee shall be made up of the following:
EXECUTIVE
COMMITTEE:
Chairperson
General Secretary
Treasurer
SUPER
LEAGUE SECRETARY’S:
Men’s and Ladies
COUNCIL
OFFICERS:
Vice Chairperson
Assistant Secretary
Men’s County Team Manager
Ladies County Team Manager
Minutes Secretary
Competition Secretary
County
Score Recorder
Transport
Manager
Fundraiser Manager
Committee Member x 6
(2)
4.2The Organisation may, should they see fit appoint Honorary Members to their Committee these positions will be awarded in recognition of outstanding services to the Cleveland Darts Organisation and the Sport of Darts.
Any Honorary Members may if they so wish attend any and all Meeting’s of the C.D.O. In a non voting capacity.
ELECTIONS
:
5.0The
Executive Committee Members of Chairman, General Secretary and Treasurer,
shall be elected to
office
at the Annual General Meeting for a term of Office for Two (2) years. The
Men’s and Ladies Super League Secretary’s shall be elected to office at
the Annual General Meeting for a term of Office for One (1) year. The remaining
Committee Members shall be elected to hold Office for a Term of One (1)
year.
5.1At the Annual General Meeting all Officers, with the exception of any of the above, covered by the Two (2) year ruling shall retire from office, a retiring Committee Member may re-stand for election without being nominated.
These Committee Members shall be deemed re-elected unless the Organisation at an Annual General Meeting expressly resolves not to fill the vacant position and/or reduces the required number of Committee Members or the number of Committee Members and Nominee’s is greater than the required number of Committee positions.
In this case there shall be a secret ballot, with each Super League Team present being entitled to one vote.
All existing Super League Teams are entitled to vote.
The Organisation may from time to time by Ordinary Resolution increase or reduce the required number of Committee Members.
5.2All
nominations for Committee Members shall be made by One (1) Super League
team and seconded by another.
All nominations for any of the aforementioned positions shall be duly
seconded and submitted in writing to the General Secretary not more than
21 days nor less than 14 days prior to the
date of the Annual General Meeting. All nominations must be accompanied
with a letter from the nominee showing their willingness to accept the
nomination.
5.3Ballot papers will be issued and shall bear the names of all retiring C.D.O. Committee Officers who
have elected to re-stand, plus the names of any nominee's which have been nominated in the correct manner and have given their assurance of their intention to stand as a C.D.O. Committee Officer.
5.4A
first ballot shall be held for the post of General Secretary, Chairman
and Treasurer.
A second ballot shall be held for the positions of Men’s Super League Secretary, Ladies Super League Secretary, a third ballot shall be held for the remaining Committee positions. (numbers decided by the Members)
5.5Any losing nominee’s standing for the positions of General Secretary, Chairman, Treasurer, Men’s
Super League Secretary, Ladies Super League Secretary, in the first and second ballot, may with the permission of the floor be entered into the third ballot for a position of Ordinary Committee Member if they so wish.
5.6A minimum of Two (2) Delegates shall be elected from the floor for the purpose of scrutinising and counting the ballot papers. Any spoilt papers shall be declared void.
5.7From
their numbers the Committee shall select Two (2) Members to represent
This number may be increased to Four (4) for the British Darts Organisations
Annual General Meetings Part One and Two.
5.8In the event of any Committee Member leaving during their Term of Office, (for whatever reason) the Committee shall be empowered to co-opt new Committee Members to take their place, but only to maintain such numbers as were agreed at the Annual General Meeting.
All such co-options shall be ratified by the floor at a General Meeting of the Organisation.
Any
Committee Officer leaving their position for any reason must put their
request in writing. Any Officer failing to do this will be suspended from
holding Office in
(3)
5.9The Committee shall be empowered to appoint members of the Committee and Super League Delegates for the purpose of forming a working Committee to organise particular functions on behalf of the C.D.O.
5.1.0Any
Committee Member considered by the Committee to be failing to carry out
his/her elected responsibilities may be asked to resign from Office.
Failure to attend three (3) consecutive Committee Meetings without
reasonable explanation will be one reason which would constitute failure
to carry out elected duties.
The Committee Officers may also call an Extra Ordinary Meeting to replace
any of the Executive Councilors if they also fall under the “failing to
carry out elected duties” rule.
COMMITTEE
OFFICER ROLLS
6.0Committee Officers shall be paid no remuneration with the exception of an agreement by the Financial Committee and any one of the other Committee Member’s, that out of pocket expenses incurred by any other Committee Member whilst acting on behalf of the C.D.O. (i.e. Telephone, Postage, Stationary) be reimbursed.
All claims for expenses must be placed in writing on a C.D.O claims form and submitted to the Treasurer before reimbursement can be made.
6.1At the first Committee Meeting following the Annual General Meeting the Committee shall choose from their numbers elected at the A.G.M. People to fulfill the required positions as mentioned in 4.1.
The General Secretary will appoint his/her Assistant, the Chairperson will appoint the Vice Chairperson, from within those numbers with the approval of the remaining Committee Members.
6.2An appointed Minute Secretary from the elected Committee, shall record the proceedings of all C.D.O. Meetings. These Minutes shall include the number of votes cast both for and against any proposals, together with the number of abstentions.
6.3A C.D.O. Committee Member may be allocated the responsibility for such activities as Fund Raising, assisting the Competition Secretary in the running of all Tournament’s associated with the C.D.O. Stage Management, Youth Promotion and the compiling of Statistics, Results, Averages etc. from all C.D.O. Events.
6.4Any New Committee Officer must serve one FULL TERM as a Committee Officer before becoming eligible to be elected as a Principal/Executive Officer, unless requested by and agreed by a Majority of the General Committee before his/her first Term is completed.
MEETINGS
7.0The
C.D.O. shall each year hold an Annual General Meeting and shall specify
the Meeting venue and time not less than 21 days prior to such meeting,
not more than fifteen (15) months shall elapse between the date of one
A.G.M. and the next. The purpose of the A.G.M. being to receive accounts,
elect the Committee Members for the forthcoming season, to register new
teams and to amend any rules if so required.
At an A.G.M. each team will be allowed one vote, Committee Members
are not allowed to vote or represent a team from the floor.
7.1An Extraordinary General Meeting shall be called by the Committee or Committee Member, if the need arises to amend (adding to) this Constitution or to amend Super League Playing Rules, or if during the season an issue which is deemed too urgent or important to wait until the following A.G.M arises.
The purpose of an E.G.M shall be for that relevant issue only.
7.2Committee Meetings will be held at regular intervals to be decided by the Committee.
On all issues concerning a vote, all Committee Member’s with the exception of the Chairman shall have one vote, in the instance of a tied vote the Chairman would then have the casting vote. No Committee Member may vote by Proxy.
7.3Delegates Meetings / Super League Meetings will be held at regular intervals to be decided by the Committee.
On all issues concerning a vote each Super League Team (one team, one vote) with the exception of the Chairman shall have one vote, in the instance of a tied vote the Chairman appointed* for that Meeting would then have the casting vote. No Super League Delegate may vote by Proxy.
* At Super League Meetings a Chairperson will be appointed prior to the start of the meeting.
(4)
7.4In the instance of all Meetings organised by the C.D.O. the Committee will decide the time and venue for such Meetings, giving notice when such meetings will take place and in all cases there must be a quorum of more than 50% of the Committee or Teams present before ANY Meeting may proceed.
7.5Any item a Delegate may wish to place on the Agenda of either an A.G.M - Delegates or Super League meeting should be in writing and handed to the General Secretary not more than Twenty One (21) days not less than Fourteen (14) days prior to the date of the Meeting.
FINANCES
8.0The Committee shall be responsible for maintaining the Organisation’s Finance in good order and shall appoint an Auditor and shall present such Auditor with such information required to enable him to prepare a simple income/expense, profit/loss account for the close of the current seasons accounts for the floor’s approval. For Audit purpose the end of the Financial Year shall be 30th June in each season.
The Committee may, should they wish to, form a separate Finance Committee, headed by the Treasurer to manage the Organisation’s Finances.
8.1All monies shall be made payable to Cleveland Darts Organisation or C.D.O and shall be banked into an account of that name, at a Bank or Building Society. All cheques issued must be signed by the Treasurer and any one of another two (2) named Officers of the Organisation.
8.2The Full Committee Membership shall be empowered at the beginning of each new season to decide the level of Entry Fee’s and how they are to be paid by Super League Teams wishing to join the Super League.
8.3The Full Committee Membership in considering the League Income, Expenditure and Reserve Balance for County games will decide the Prize Structure which will paid at the end of each season.
8.4The Treasurer shall be responsible for keeping a record of the financial transactions of the Organisation, and producing a financial report at the end of each season.
8.5A copy of the Audited Accounts, together with a copy of the Financial Report, must be distributed to all persons authorised to receive then at the A.G.M.
8.6All Financial records, together with all correspondence relating to the Organisation, remains the property of the Organisation, and not any one (1) Member of the Committee. In the event of a Committee Member leaving the Committee under any circumstances, all such correspondence and records shall be handed back to the C.D.O.
8.7All Principal Committee Officers shall be empowered to enter into negotiations and formulate contractual arrangements with potential sponsors on behalf of the C.D.O.
All offers of sponsorship arising from these negotiations shall then be brought before the Full Committee Membership who shall be responsible for any Major negotiations carried out with potential sponsors on behalf of the C.D.O.
8.8In the event of the C.D.O being wound up, the Assets, Funds, Equipment and any proceeds derived from such winding up shall be transferred to another darts body, and not to any Member of the C.D.O.
COUNTY
TEAM SELECTION
9.0The
selection of players to represent
Chairperson
Men’s
Team Manager
Ladies
Team Manager
Men’s
Super League Secretary
Ladies
Super League Secretary
Men’s
Team Captain
Ladies
Team Captain
(5)
Team
managers are to put forward their selection for each meeting.
This
to be discussed and where required a vote to take place to determine which
players are selected to play and which players shall be on reserve.
The
Team Managers and Super League Secretaries shall present to the selection
meeting all the required playing records and averages for the benefit of
the other members.
.
9.1The
method of selecting a player to represent
obtained
by a player playing in a previous
It
shall be the responsibility of the Super League Secretary’s to provide
up to date averages to the Team Manager’s as soon as possible prior to
a forthcoming
9.2All
members of the Selection Committee MUST have attended both days
of the previous Inter county
Match
in order to give a fair decision and to obtain a vote in the team selection
for the next match.
9.3Only
players who are Officially registered with
the C.D.O Super League shall be eligible for selection onto the 9.4All new players selected
to play for
9.5In
order to be eligible to be selected to play
This (25%) to be calculated on available games from the date a player signs their registration form and not necessarily the entire Super League season. Also this (25%) to be calculated on a player’s attendance to games, not necessarily playing, as sometimes a player may be present at their game but not selected to play.
9.5.1Should a player selected for an “A” team place miss a game with a VALID reason then that player shall be considered for an “A” place in the next game, depending upon results. Should an “A” team place not be available then every effort MAY be made to provide a place in the “B” team, this again, dependant upon previous results. If no actual playing places are available then a reserve place shall be made.
9.5.2Should a player selected for a “B” team place miss a game with a VALID reason then that player shall be considered for a “B” team place in the next game, depending upon results. Should a “B” team place not be available, again depending upon results, the player MAY be named as reserve.
9.5.3Should ANY player miss a game WITHOUT A VALID reason then every effort MAY be made to find them a place in the team, however, depending upon results this MAY NOT always be possible.
9.6In all instances of selection, regarding ANY form of dispute the Executive Committee shall have the right to overrule or change any selection they see fit to do so.
9.7Players representing the C.D.O at Inter County matches, must wear the uniform provided and dress trousers or skirts in either Navy Blue or Black.
Players MUST NOT wear Jeans or Jean type Trousers or Corduroys or Track Suit Bottoms.
Players MUST NOT wear headgear without the express permission of the Committee.
At
all times players must conduct themselves as befitting representatives
of the CLEVELAND DARTS
ORGANISATION.
9.8In the instance of an “incident” occurring in an event in which a Cleveland player/team is participating, the respective Committee Member deemed responsible for the C.D.O party shall be empowered to suspend any Player or Official from all activities pending the result of a Disciplinary Hearing.
9.9The C.D.O shall adopt the procedure laid down by the B.D.O. Code of Practise on Disciplinary proceedings in any matters concerning the discipline of any C.D.O player or Official.
(6)
9.10 The General Committee through their elected Officers will be responsible for Organising and Running of the County Darts Team and hold the final Responsibility for the Super League Rules and Discipline within the Organisation.
9.11 The General Committee through the powers invested in them at the A.G.M be the deliberative body regarding all the Organisations Policies.
All suggestions, enquiries or complaints, should be sent in writing to the General Secretary for consideration by the Committee.
Any items requested to be on the Full Council Agenda Rule 7.5 to apply.
ELIGIBILITY
OF PLAYERS AND OFFICIALS
10.0No person who is, or becomes, a Member or Official of or plays for, any Outside Darts Body, shall be eligible to be a Super League Delegate, a Committee Member, or to play in any Cleveland Super League Team, Cleveland County Team, or in any Match, Tournament, or any other event organised by the C.D.O on behalf of any other Darts Body.
10.1The Cleveland Committee shall have the power to declare any Match. Tournament, or Event as an “Open” event to which the rule of Eligibility will not apply.
This power shall be exercisable not withstanding that the Match, Tournament, or Event has already taken place.
Moreover a person shall not become ineligible under this rule as a result of playing in an Event organised by :
A)World Darts Federation and it’s Members
B)British Darts Organisation and it’s Members
C)Welsh Darts Organisation and it’s Members
D)Scottish Darts Organisation and it’s Members
E)Irish Darts Organisation and it’s Members
F)England Darts Organisation and it’s Members
G)Independent Dart Players Association and it’s Members
H)World Professional Darts Council and it’s Members
I )Irish National Darts Organisation and it’s Members
10.2Any dispute concerning the eligibility of any person under this rule may be referred in writing at the insistence of any Officer, League Delegate, or by the person concerned, to the General Secretary for inclusion on the Agenda of a Committee Meeting at any time.
Prior notice of such meeting and the subject matter thereof shall be given to the person concerned and all C.D.O Committee Members, at such meeting the person concerned shall be given a reasonable opportunity of being heard.
The decision of such a meeting that a person is ineligible shall be found by a unanimous agreement of the Committee.
At any such meeting any written report received by the General Secretary that the person concerned is or has been a Member, Official, or Played for an Outside Darts Body, and that person fails to attend to refute the allegation therein, the Meeting may infer there from that the allegation is well founded, always providing that the person has been given notice of the allegation and the time and place of the Meeting.
I.E.Such items shall not be subject to the normal“3” days notice
10.3Any person who becomes ineligible under this rule shall remain so for a period of “18” Months.
This period shall commence from the time and date of the offence when he/she was last a Member, Official, or Played for an Outside Darts Body.
10.4If circumstances arise where a decision is required concerning the “Eligibility” of any person under this rule, prior to a Full C.D.O Committee Meeting being held, then in such cases the General Secretary shall be empowered, after making initial enquiries into the matter, to make a temporary decision pending a final decision being reached by the Full C.D.O. Committee.
10.5The C.D.O Committee may reduce this time period if they consider it to be in the best interests of the Cleveland Darts Organisation to do so.
(7)
QUORUM
11.0Any Meeting of the C.D.O shall not be quorate for the purpose of decision making unless more than half the people entitled to vote are present at the Meeting.
This ruling shall apply to Committee Meetings, Delegates Meetings and Super League Meetings.
AMENDMENTS
TO THE CONSTITUTION
12.0The Committee shall be empowered to recommend amendments or additions to this Constitution at any time, the recommendation to be put before a General Delegates Meeting, an Annual General Meeting or an Extraordinary Meeting for a simple majority approval.
12.1Other amendments may only be made at an Annual General Meeting.
Any Super League Team wishing to make amendments to the Constitution shall put those amendments in writing to the General Secretary not less than fourteen (14) days before the A.G.M any such amendments received will be placed before the A.G.M and voted on in the normal way.
In the case of anything arising within the County of Cleveland, whether it be Rules, Discipline or any other subject not covered within the Cleveland Darts Organisation Constitution, County or Super Leagues Rules, in all such cases British Darts Organisation Rules will apply.
July 2004